Frequently Asked Questions

General Booking & Experience Questions

  • Our robots are designed for conferences, trade shows, brand activations, corporate events, experiential marketing campaigns and private parties. If your goal is to attract attention, create guest engagement, and leave attendees with a memorable experience, our robots are a great fit.

  • Bots-4-Events offers SelfieBot, DrawMeBot, EVE Robot Dog, and two humanoid robots, Kai and Tai. Each robot provides a different experience, from photos and personalized AI artwork to live performances, movement, and guest interaction. Our team can help you choose the right robot or combination based on your event, audience, space, and budget.

  • Lead time depends on the robot and event complexity.

    • SelfieBot & DrawMe Bot: typically 4–6 weeks

    • Eve The Event Robot Dog: typically 4–6 weeks

    • Humanoid robots: 12+ weeks

    We recommend reaching out as soon as you have event dates to ensure availability.

  • Yes. We support events locally and nationally depending on the robot and logistics. Travel, shipping, and staffing details are discussed during the quote process so you have full transparency.

  • Most robots require a small footprint similar to a photo booth or activation station. Some experiences (like DrawMeBot or multi-robot setups) may need additional space. We provide exact setup requirements during planning.

  • We offer flexible pricing based on project type and complexity. After an initial conversation, we’ll provide a transparent quote with no hidden costs.

  • Collaborative, honest, and straightforward. We're here to guide the process, bring ideas to the table, and keep things moving.

  • Tell us about your event goals, audience, venue, available space, and budget. We’ll explain the differences between each robot and recommend the options that make the most sense. If you aren’t sure what you want yet, that’s completely fine. We’re happy to help you find the best fit for your event.

Robot-Specific Questions

  • Absolutely. SelfieBot and DrawMeBot give guests two different interactive experiences at the same event. SelfieBot captures photos guests can receive by text or email, while DrawMeBot creates personalized AI caricatures drawn onto 4-by-6-inch cards guests can take home. The combination works especially well for trade shows, conferences, corporate events, and brand activations.

  • Yes. SelfieBot can capture traditional event photos or create themed AI photo transformations. Guests can receive their finished images by text or email. AI photo experiences are available as an optional premium add-on, along with custom branding and onsite printing.

  • Yes. DrawMeBot works well in high-engagement environments. For larger events, we plan the experience around your attendance, schedule, and available space and use guest-flow strategies to help manage demand and wait times.

  • EVE naturally attracts attention and draws a crowd. Our robot dog is ideal for generating booth traffic, creating interactive moments, and giving guests something fun to film and share.

  • Kai and Tai can dance, perform planned appearances, pose for photos, and create engaging moments with guests. Kai is smaller and brings a playful, energetic presence focused on movement and performance. Tai is taller, offers more expressive movement, and can have conversations with attendees, creating a more interactive humanoid experience. Our team can help you choose the right humanoid robot based on your event goals, audience, and available space.

  • Kai is a compact humanoid robot with a playful, energetic presence. He can dance, pose for photos, and make planned appearances without requiring a large footprint.

    Tai is taller and offers more expressive movement and a more advanced humanoid presence. Tai works especially well as a futuristic focal point for trade shows, corporate events, and brand activations.

    Our team can help you determine which humanoid robot is the best fit for your event.

  • Some of our robots can move through designated event areas, while others operate from a stationary setup. Roaming depends on the robot, venue layout, crowd size, flooring, and available space. Our team reviews the environment in advance and determines the safest and most effective setup.

  • Yes. Clients can book one robot or combine several to create different experiences throughout the event. For example, guests might take photos with SelfieBot, receive AI artwork from DrawMeBot, and watch EVE, Kai, or Tai perform. We can recommend combinations based on your goals, space, schedule, and budget.

Branding & Customization

  • Yes. Depending on the robot and package, branding options may include photo overlays, digital caricature templates, screen content, logos, campaign messaging, QR codes, calls to action, and other visual elements. Exterior branding options may also be available for select robots. We’ll recommend options that complement your event and can be used safely with the equipment.

  • Definitely. We regularly collaborate with clients on campaign messaging, interactive flows, and custom moments designed to support marketing objectives and storytelling.

  • Yes. SelfieBot’s AI photo experience can be customized around a campaign theme, product launch, destination, or event concept. Custom AI experiences are offered as a premium add-on and may require additional planning and production time.

  • Yes. QR codes and calls to action can be incorporated into photo overlays, digital caricature artwork, screen content, and other branded materials where appropriate. They can direct guests to a website, product page, contest, social media account, or other campaign destination.

  • Yes. Tai’s conversational experience can be planned around your company, event, product, or campaign. Depending on the event, Tai can share key information, discuss selected topics, and engage attendees in conversations that support the overall experience. Custom conversational content is discussed during planning so we can determine what will work best.

Staffing & Safety

  • All experiences are supported by trained attendants who manage setup, operation, guest flow, and troubleshooting to ensure everything runs smoothly.

  • Safety is a top priority. Robots operate in controlled modes and are supervised by trained staff. We follow venue guidelines and maintain safe interaction distances where appropriate.

  • Our team monitors performance throughout the event and provides on-site support. Backup plans and contingency strategies are part of our preparation process to minimize disruption.

Logistics & Booking

  • Booking starts with a consultation or quote request. We review event details, recommend experiences, confirm availability, and provide a proposal outlining scope and pricing.

  • Helpful details include:

    • Event date and location

    • Event type and estimated attendance

    • Desired robots or experiences

    • Your budget

    • Setup environment (booth, ballroom, expo floor, etc.)

    • Branding or customization needs

  • Some robot experiences may be used outdoors when weather, flooring, power, internet access, and operating space are suitable. Outdoor events are reviewed individually, and backup plans may be required in case conditions are unsafe for the equipment.

  • Once confirmed, we move into planning: including logistics, customization, timeline coordination, and venue requirements. Our goal is a seamless event-day experience for you.

We’d love to help. Reach out anytime and our team will guide you through options, ideas, and recommendations for your event.

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